One of the most common barriers in implementing an asset management system is the reconciliation of existing records to the results of the new system. Often client challenges include:

Existing assets are labeled with human readable tags. Non capital assets are not included or excluded in the current asset records. Little consistency exists in asset description data. Assets have been grouped or bundled in the current records. Current records are seriously out of date. Asset records exist in several systems.

While these issues are serious, they are also common. Each may be resolved during the implementation process - some with programming, some with techniques and some with analysis.

Disciplined Approach

The reconciliation begins with a thorough analysis of your data, your environment and your goals. Once understood, we will capture your existing data in a form to provide the basis for reconciliation. Next, field data is collected capturing up-to-date information for all assets required. Following the fieldwork, data in both systems is compared on several levels to maximize the validation effort. Finally, a series of worksheets and reports are printed which may be used to document the results and, where necessary, for further analysis.

Your Staff or Ours

Our services can adapt to your requirements. In some instances, clients have neither the desire nor the resources to perform the reconciliation themselves. In these cases, we will provide the staff to perform the field inventory and the reconciliation as well. In other cases, clients will conduct the field inventory and, if needed, retag all assets. These results are analyzed by our staff using tools developed for this purpose. Still others require a permanent audit capability. In this case we provide the training and technical support to design and set-up a complete solution using the AssetWIN® Suite.

We offer our reconciliation service both to users of AssetWIN® and those only interested in a one-time analysis. Depending on the condition of your existing records, our reconciliation service can be surprisingly affordable. Simply click here to request a Quote for further information.